Leaving U of T

There are some important things to consider when retiring or resigning from your employment from the University of Toronto.

The following lists some of the things you need to do before your departure. For more detailed information that applies to your specific circumstance, please contact your supervisor or your Divisional Human Resources Office.

Notice of resignation or retirement

You should provide notice of your intent to leave the University in writing to your supervisor/department head as early as possible. Ideally, the University would like a minimum 4 weeks of notice for resignation and a minimum 3 months notice for a retirement (timeframes are different for Faculty & Librarians).

Outstanding vacation days

Any outstanding vacation pay or days owing is normally paid with your final pay deposit.

Deposit of final paycheque

Your final pay is normally deposited on your regular pay day, so long as you provide sufficient notice of your intention to resign. In some cases, an adjustment may have to be made after the month of your final pay deposit.

Benefits and Pension coverage

Life Insurance

If you are enrolled in the U of T Life Insurance Plan with Great West Life (GWL), you are covered for 30 days from the date of termination. You can contact GWL and arrange for conversion of coverage of up to $15,000 per year with no requirement for medical evidence of insurability within 30 days of your termination date. For options and costs to convert, contact:

Deacon Kalata
3080 Yonge Street
Box 86
Toronto, Ontario M4N 3N1

Long Term Disability

Coverage under the long term disability plan ceases as of the date of termination.

Group Health and Dental plans

You are covered until the end of the month following the month in which your last contributions were deducted. You can contact Green Shield of Canada directly within 30 days of your date of termination to explore options for private coverage available. Call 416.601.0429 in the Toronto area, or toll-free at 1.800.667.0429 for an information package. You must apply within 60 days of termination of your benefits from your Green Shield group program.

U of T Pension Plan

Within 60 days of your termination date, you should receive a pension options package from the University of Toronto Pension Services, outlining the various options available to you depending upon your age and length of pension service. If you are with 10 years of your Normal Retirement Date of June 30 coincident with or following your 65 birthday, you may be eligible for an immediate pension with retiree health benefits.  If you defer your pension health benefits are not available.  You should review the options available and return the completed documents to the U of T Pension Services within 60 days of receiving the documents. If you have any questions, you can contact the U of T Pension Services directly at 1.888.852.2559.

Parking Permit

Permits must be returned directly to the Parking Office upon termination.

Office keys, AMS access card

All property of the University, including office and / or building keys, AMS Secure ID access card, security passes should be returned to your supervisor on your final day of employment.

Email access

With resignation email access normally ends on your final day of employment, as does voice mail access. If you have voice mail, you should provide your password to your supervisor so that they can change the message.

Library privileges

With resignation, library privileges end with your employment. Please be sure to return your U of T library card to the library.

Forwarding Mailing Address

If you are moving, be sure to leave a forwarding address with your department business officer so that any information including your tax slip will be sent to the correct location.